Notary Public Recognition Certificates: When and How Are They Used?



When files are notarized, certain procedures need to be followed, and specific kinds must be utilized. These forms should contain a particular type of "notarial wording" depending on the type of notarial act that is being carried out. One type of notarial act is an "recognition." Continue reading to learn more about when and why an acknowledgement is utilized.

A RECOGNITION certificate is the type most often finished by a notary. This certificate is commonly used when the receiver of the document has to have the identity of the file signer validated. When a notary public completes this type, she or he certifies that:

1) The signer appeared personally prior to the notary public on the date showed and in the county listed on the acknowledgement certificate. The notary might not back-date or pre-date the acknowledgement certificate. The signer can not "appear" by phone or by electronic methods such as Skype.

2) That the notary verified the identity of the signer using "satisfying proof". This is most often approved federal government issued ID or potentially "trustworthy witnesses" if the signer lacks proper recognition.

3) That the file signer acknowledged signing the document.

If a notary completes a recommendation certificate which contains information that the notary public knows to be false (such as the incorrect date, the signer did not actually appear, or the notary did not confirm the right recognition), the notary public can be liable for civil penalties, administrative action as well as criminal charges.

The notary public can not figure out whether the acknowledgement certificate is the appropriate type for the signer's deal. The signer should call the firm or entity requesting the notarized document for directions if the file does not consist of a notarial certificate. The notary might discuss the various kinds of notarial certificates to the signer, but it is the signer's responsibility to choose the appropriate certificate.

KEEP IN MIND: apostille dallas tx For a recognition in California, the signer does not have to sign in the presence of the notary (the document may have been signed previously) but the signer should appear prior to the notary at the time of notarization and acknowledge that she or he carried out in fact sign the file.

Each state of the union has various guidelines and guidelines governing acknowledgement certificates. When and how a recognition certificate is utilized in California, this post focuses on. Contact your state's Notary Department for particular laws governing these certificates in your state and for extra policies and treatments for notaries.


1) The signer appeared personally prior to the notary public on the date indicated and in the county listed on the acknowledgement certificate. The notary public can not determine whether the acknowledgement certificate is the appropriate type for the signer's transaction. The notary may discuss the different types of notarial certificates to the signer, but it is the signer's obligation to select the right certificate.

Inspect with your state's Notary Department for particular laws governing these certificates in your state and for extra policies and treatments for notaries.

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